PostTracker
Post Production Tracking and Collaboration Template
I created this app to track all of my post production tasks for a documentary I was editing. It mushroomed into what you see below. I'm providing this to you for free, as a way of giving back to the post-production community. The app runs inside of Notion, so you need to download Notion first, which is free and works on Mac and Windows.
Screen Samples
Track and Manage:
About the Film
Film Details
Track various details such as genere, working title, final title, log line, total running time and more.
Credits
Track and organize all the credits for your film including opening credits, ending pre-crawl and crawl credits.
Documents
Upload or link to external documents such as your documentary outline, script, script supervisor notes, etc.
Administrative
Roles
Create and track the roles of your crew such as Editor, Producer, Sound Designer, etc. Then assign crew to those roles.
Vendors
Track the vendors you work with. Make them active or inactive. Track what services they offer and what you are using them for in this film.
Departments
Create and track the departments you need for your film. Assign crew members and leads.
Project Management
Tasks
Create, manage and track all your tasks. Assign to crew, cast, interviewees or vendors.
Timeline
View all your tasks in a Gantt chart. Track all work still outstanding over a particular period. Mark tasks completed.
Meetings
Create meetings, track who's going to be in those meetings. Invite crew, cast, vendors and more.
Journal
Let your crew enter post daily or weekly updates on what they have worked on including linking those to tasks.
People Management
Crew
Track your entire post production crew in one central place. See what meetings they are attending, what tasks they have outstanding and more.
Cast
Track all your cast members, or only the ones you think you'll need access to for post production activities, such as ADR.
Interviewees
If your film is a documentary, you most likely will have plenty of people you are interviewing. Track them all in this section.
Post
Cameras
When you start your edit, you need to know exactly all the specs of your footage, what camera it was shot with, what color space, how the audio was captured, was it scratch or main audio and more.
Stock Media
Most films, especially documentaries, require a lot of stock footage, including photos, video, motion graphics, SFX, and more. Track all your stock media sites here.
Sound
If the film has external audio, you can track it in this section. You can track timecode, sample rate, format, bit depth, file naming conventions, channels and more.
Editorial
Track your editing software, version being used, operating system, what color grading system you will be using, what deliver specs you need to deliver at and more.
Final Deliverables
Create as many final deliverable specs as you need for each service you want to deliver your film to. For example, create a delivery spec for Netflix, another one for Hulu and one for YouTube.
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